Privacy Policy

Privacy Policy of GENICO e.V. according to the requirements of the GDPR

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I. Name and address of the person responsible

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The party responsible within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is:

GENICO e.V.
Friedrich-Ebert-Platz 5
51373 Leverkusen, Germany
Phone: +49 (0) 214-8334-0
Email: info@genicoev.org

 

II. General information on data processing

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1. Scope of processing of personal data

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We process personal data from our users strictly only insofar as this is necessary for the provision of a functional website and our content and services. Regular processing of our users‘ personal data only takes place after the user has consented to this. An exception applies in cases in which the prior obtaining of consent is not possible for factual reasons and the processing of the data is permitted by statutory provisions.

 

2. Legal basis for the processing of personal data
 

Insofar as we obtain consent from the data subjects for the personal data processing operations, Art. 6 Para. 1 (a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

For the processing of personal data that is necessary for the performance of a contract to which the data subject is party, Art. 6 Para. 1 (b) serves as the legal basis. This also applies to processing operations that are necessary for the execution of pre-contractual measures.

Insofar as the processing of personal data is necessary for compliance with a legal obligation to which our company is subject, Art. 6 Para. 1 (c) GDPR serves as the legal basis.

In the event that vital interests of the data subject or another natural person make the processing of personal data necessary, Art. 6 Para. 1 (d) GDPR serves as the legal basis.

If the processing is necessary to protect a legitimate interest of our company or a third party, and the interests, fundamental rights and freedoms of the data subject do not override the aforementioned interest, Art. 6 Para. 1 (f) GDPR serves as the legal basis for the processing
 

3. Data deletion and storage period
 

The personal data of the data subject are deleted or blocked as soon as the purpose of the storage no longer applies. In addition storage can take place if this was provided for by the European or national legislator in regulations under Union law, other laws or other provisions to which the controller is subject. The blocking or deletion of the data also takes place if a storage period prescribed by the aforementioned standards expires, unless there is a necessity to continue storing the data for the conclusion or fulfillment of a contract.

 

III. Use of Cookies
 

1. Description and scope of data processing
 

Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user's computer system. When a user calls up a website, a cookie can be stored on the user's operating system. This cookie contains a characteristic string that enables the browser to be clearly identified when the website is accessed again.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can also be identified after changing pages.

The following data is stored and transmitted in the cookies:
 

1. Language settings

2. Browser type/Browser version

3. Operating system used

4. Referrer URL

5. Hostname of the accessing computer

6. Time of the server request
    

2. Legal basis for data processing
 

The legal basis for the processing of personal data using cookies is Article 6 (1) (f) GDPR.

 

3. Purpose of data processing
 

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For this it is necessary that the browser is recognized even after changing pages.

We require cookies for the following applications:

1. Recording of access on the website

2. Adoption of language settings

3. Remembering search terms

4. Pages visited on this website (so-called referrer URL)

The user data collected by technically necessary cookies are not used to create user profiles. Our legitimate interest in the processing of personal data in accordance with Art. 6 Para. 1 lit. f GDPR lies in these purposes.
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4. Duration of storage, possibility of objection and removal
 

Cookies are stored on the user's computer and transmitted to our website from there. As a user, you therefore have full control over the use of cookies. You can deactivate or restrict the transfer of cookies by changing the settings in your internet browser. Cookies that have already been saved can be deleted at any time.

This can also be done automatically. If cookies are deactivated for our website, it is possible that not all functions of the website can be used in full.
 

IV. Contact Forms and Email Contact
 

1. Description and scope of data processing
 

A contact form is available on our website that can be used to contact us electronically. If a user makes use of this option, the data entered in the input mask will be transmitted to us and saved. These data are:

At the time the message is sent, the following additional data is also stored:

1. Date and time of contact

2. Name

3. Email and phone

4. Message
    

For the processing of the data, your consent is obtained during the sending process and reference is made to this data protection declaration. Alternatively, you can contact us using the email address provided. In this case, the user's personal data transmitted with the email will be saved.

 

 

In this context, the data will not be passed on to third parties. The data will only be used to process the conversation.

 

2. Legal basis for data processing
 

The legal basis for the processing of the data, if the user has given their consent, is Art. 6(1)(a) GDPR.

The legal basis for processing the data that is transmitted in the course of sending an email is Article 6 (1) lit.f GDPR. If the aim of the email contact is to conclude a contract, the additional legal basis for processing is Art. 6 Para. 1 lit. b GDPR.
 

3. Purpose of data processing
 

The processing of the personal data from the input mask serves us only to process the contact. If you contact us by e-mail, there is also the necessary legitimate interest in processing the data.

The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.
 

4. Duration of storage
 

The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. For the personal data from the input mask of the contact form and those sent by email, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been finally clarified.
 

 

The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.
 

5. Possibility of objection and removal
 

The user has the option at any time to revoke their consent to the processing of personal data. If the user contacts us by email, they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.

Please direct your revocation and deletion request to:

Genico e.V.

Friedrich-Ebert-Platz 5

51373 Leverkusen

Phone: +49 (0) 214-8334-0

E-Mail: info@genicoev.org

 

This can be done in writing as well as by email.

All personal data that was stored during the course of the contact will be deleted in this case.
 

6. Donations via PayPal
 

Our website contains links to PayPal through which voluntary donations can be made. The actual payment processing is carried out exclusively by PayPal.

PayPal itself is responsible for the processing of personal data in connection with the payment process. PayPal's privacy policy applies.
 

7. Newsletter
 

When registering for our newsletter, in addition to the data already collected when visiting the website, only the email address is collected and processed. This data is used exclusively for sending the newsletter. Registration is done using the double opt-in procedure.

The legal basis for processing the data is Art. 6 para. 1 lit. a GDPR. Consent can be revoked at any time with effect for the future.
After unsubscribing from the newsletter, the email address will be deleted immediately, provided there are no legal retention requirements.
 

V. Web Analysis with Wix Analytics
 

1. Scope of processing of personal data
 

Our website is operated by the provider Wix.com Ltd. Wix provides analytics functions that allow statistical evaluations of user behavior. The software sets a cookie on the user's computer (for cookies, see above). When individual pages of our website are accessed, the following data is stored:
 

1.  Two bytes of the IP address of the user's accessing system

2.  The webpage accessed

3.  The website from which the user accessed the webpage (referrer)

4.  The subpages accessed from the accessed webpage

5.  The duration of stay on the webpage

6.  The frequency of accessing the webpage

The software runs exclusively on the servers of our website. Personal data of users is only stored there. No data is shared with third parties.

 

The software is configured so that IP addresses are not fully stored, but 2 bytes of the IP address are masked (e.g., 192.168.xxx.xxx). In this way, it is no longer possible to link the shortened IP address to the originating computer.
 

2. Legal basis for the processing of personal data
 

The legal basis for the processing of users' personal data is Article 6(1)(f) GDPR.
 

3. Purpose of data processing
 

The processing of the personal data of the users enables us to analyze the surfing behavior of our users. By evaluating the data obtained, we are able to compile information about the use of the individual components of our website. This helps us to continuously improve our website and its user-friendliness. Our legitimate interest in the processing of data in accordance with Art. 6 Para. 1 lit.f GDPR lies in these purposes. By anonymizing the IP address, the interests of users in protecting their personal data are adequately taken into account.

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4. Duration of Data storage
 

The data will be deleted as soon as it is no longer needed for our recording purposes. In our case, this will be no later than 12 months.
 

5. Possibility of objection and removal
 

Cookies are stored on the user's computer and transmitted from there to our site. Therefore, as a user, you also have full control over the use of cookies. By changing the settings in your internet browser, you can disable or limit the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may not be possible to use all the functions of the website in full.

We offer our users the option to opt out of the analytics process on our website. To do this, you need to follow the corresponding link. In this way, another cookie is set on your system that signals to our system not to store the user's data. If the user deletes the corresponding cookie from their system in the meantime, they must set the opt-out cookie again.

You can find more information about the privacy settings of the Wix Analytics software at the following link: https://de.wix.com/about/privacy
 

VI. Rights of the data subject
 

If personal data about you is processed, you are a data subject within the meaning of the GDPR and you have the following rights against the person responsible:
 

1. Right to information
 

You can request from the controller confirmation as to whether personal data concerning you is being processed by us.

If such processing is taking place, you can request information from the controller about the following:

(1) the purposes for which the personal data is being processed;
(2) the categories of personal data being processed;
(3) the recipients or categories of recipients to whom the personal data concerning you has been or will be disclosed;
(4) the intended duration of storage of the personal data concerning you or, if concrete information is not possible, the criteria used to determine the storage period;

(5) the existence of a right to rectification or deletion of personal data concerning you, a right to restriction of processing by the controller, or a right to object to this processing;
(6) the existence of a right to lodge a complaint with a supervisory authority;
(7) all available information about the origin of the data if the personal data is not collected from the data subject;
(8) the existence of automated decision-making, including profiling, pursuant to Art. 22(1) and (4) of the GDPR, and – at least in these cases – meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.
 

You have the right to request information about whether the personal data concerning you is being transferred to a third country or to an international organization. In this context, you can request to be informed about the appropriate safeguards in accordance with Art. 46 GDPR in connection with the transmission.
 

2. Right to rectification
 

You have a right to correction and / or completion against the person responsible, provided that the processed personal data concerning you is incorrect or incomplete. The person responsible must make the correction immediately.
 

3. Right to restriction of processing
 

Under the following conditions, you can request the restriction of the processing of your personal data:

(1) when you contest the accuracy of your personal data for a period that allows the controller to verify the accuracy of the personal data;
(2) when the processing is unlawful and you refuse the deletion of the personal data and instead request the restriction of use of the personal data;
(3) when the controller no longer needs the personal data for the purposes of processing, but you need them to assert, exercise, or defend legal claims; or
(4) when you have objected to the processing pursuant to Art. 21(1) GDPR and it has not yet been determined whether the legitimate grounds of the controller outweigh your reasons.
 

If the processing of your personal data has been restricted, this data - apart from its storage - may only be used with your consent or for the establishment, exercise or defence of legal claims or to protect the rights of another natural or legal person or for reasons of important public interest processed by the Union or a Member State.
 

If the processing restriction has been restricted according to the above conditions, the person responsible will inform you before the restriction is lifted.
 

4. Right to erasure
 

a) Obligation to delete
 

You can demand that the person responsible delete the personal data concerning you without delay, and the controller is obliged to delete this data immediately if one of the following reasons applies:

(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
(2) You withdraw your consent, on which the processing was based according to Art. 6(1)(a) or Art. 9(2)(a) GDPR, and there is no other legal basis for the processing.
(3) You object to the processing pursuant to Art. 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21(2) GDPR.
(4) The personal data concerning you has been unlawfully processed.

(5) The deletion of the personal data concerning you is necessary to comply with a legal obligation under Union law or the law of the Member States to which the controller is subject.
(6) The personal data concerning you were collected in relation to information society services offered in accordance with Art. 8(1) GDPR.
 

b) Information to third parties
 

If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Article 17(1) of the GDPR, they shall take reasonable measures, taking into account the available technology and implementation costs, including technical measures, to inform controllers who process the personal data that you, as the data subject, have requested from them the deletion of all links to this personal data or copies or replications of this personal data.
 

c) Exeptions
 

The right to erasure does not apply insofar as processing is necessary

(1) for the exercise of the right to freedom of expression and information;
(2) for compliance with a legal obligation under Union or Member State law to which the controller is subject, or to perform a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the area of public health pursuant to Art. 9(2)(h) and (i) as well as Art. 9(3) of the GDPR;

(4) for archival purposes in the public interest, scientific or historical research purposes, or for statistical purposes pursuant to Art. 89(1) GDPR, insofar as the right referred to in section a) is likely to make the achievement of the objectives of this processing impossible or seriously impair it, or
(5) for the establishment, exercise, or defense of legal claims.
 

5. Right to be informed
 

If you have asserted the right to correction, deletion or restriction of processing against the person responsible, the person responsible is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this correction or deletion of the data or restriction of processing, unless this turns out to be impossible or involves a disproportionate effort.

You have the right to be informed about these recipients by the person responsible.
 

6. Right to data portability
 

You have the right to receive the personal data concerning you that you have provided to the person responsible in a structured, common and machine-readable format. You also have the right to transfer this data to another person responsible without hindrance from the person responsible to whom the personal data was provided, provided that

(1) the processing is based on consent pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, or on a contract pursuant to Art. 6(1)(b) GDPR, and
(2) the processing is carried out by automated means. In exercising this right, you also have the right to have your personal data transmitted directly from one person in charge to another person in charge, insofar as this is technically feasible. This must not impair the freedoms and rights of other people.

The right to data portability does not apply to the processing of personal data that is necessary for the performance of a task that is in the public interest or takes place in the exercise of official authority that has been transferred to the person responsible.
 

7. right of objection
 

You have the right, for reasons that arise from your particular situation, to object at any time to the processing of your personal data, which is based on Article 6 (1) (e) or (f) GDPR; this also applies to profiling based on these provisions.

The person responsible will no longer process the personal data relating to you, unless he can prove compelling legitimate reasons for the processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you are processed in order to operate direct mail, you have the right to object at any time to the processing of the personal data concerning you for such advertising; this also applies to profiling insofar as it is connected to such direct advertising.

 

If you object to processing for direct marketing purposes, the personal data relating to you will no longer be processed for these purposes.

Regardless of Directive 2002/58 / EC, you have the option, in connection with the use of information society services, to exercise your right of objection by means of automated procedures in which technical specifications are used.

 

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8. Right to revoke the declaration of consent under data protection law
 

You have the right to withdraw your declaration of consent under data protection law at any time. Revoking your consent does not affect the legality of the processing carried out based on your consent up to the point of revocation.
 

9. Automated decision-making in individual cases, including profiling
 

You have the right not to be subject to a decision based solely on automated processing - including profiling - which has legal effects on you or which significantly affects you in a similar manner. This does not apply if the decision
 

(1) is necessary for entering into, or performance of, a contract between you and the person responsible;

(2) is authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or

(3) is based on your explicit consent.
 

However, these decisions may not be based on special categories of personal data according to Art. 9 Paragraph 1 GDPR, unless Art. 9 Paragraph 2 lit. a or g GDPR applies and appropriate measures have been taken to protect your rights and freedoms and your legitimate interests. 

With regard to the cases mentioned in (1) and (3), the person responsible shall take appropriate measures to safeguard the rights and freedoms as well as your legitimate interests, including at least the right to obtain the intervention of a person on the part of the person responsible, to express their own point of view and heard on challenging the decision.
 

10. Right to lodge a complaint with a supervisory authority
 

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the member state of your place of residence, your place of work or the place of the alleged violation, if you are of the opinion that the processing of your personal data is against violates the GDPR.

The supervisory authority to which the complaint was submitted informs the complainant of the status and the results of the complaint, including the possibility of a judicial remedy according to Art. 78 GDPR.

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The supervisory authority responsible for us is:

 

State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia
 

Frau Bettina Gayk

Kavalleriestr. 2-4

40213 Düsseldorf

Phone: 0211/38424-0

Fax: 0211/38424-10

E-Mail: poststelle@ldi.nrw.de